KM DOG TRAILERS (KMDT) | Privacy Policy | Last Update: 25/08/2021
KMDT collects personal data directly from users when they voluntarily submit their data to us or where it is provided by the organisation they work for in the course of doing business with KM DOG TRAILERS.
KMDT is the Data Controller as defined by the Data Protection Act 2018 and all applicable laws, including the General Data Protection Regulation.
As the Data Controller, KMDT will collect and process your personal data. Please refer to our Record of Processing Activities for full details of what data we collect about you; how we use it; who we share it with; how long we keep it, and; your rights relating to your personal data.
In summary, we will collect and process your information to enable the company to provide our products and services, manage contracts, projects and maintain effective oversight, and to keep you up to date with our news and services.
We may collect some or all of the following information about you:
• Name, title and gender.
• Business contact details including business address, work email, work phone number and links to social media accounts
• Postal address
• Processing requires your information and personal details to be shared with third parties including, service providers who provide support for our website, other IT-based systems and our marketing services.
• We will take all reasonable care to ensure that all parties we share your data with keep your information secure and do not use it for any other purposes than those which we have specified.
• We will share your information if we are required to by law.
• We will retain this data for as long as is necessary for the relevant processing activity and may keep some of your data indefinitely.
If you have any concerns about how your personal data is being collected and processed and want more information or if you wish to exercise any of your rights detailed in our Privacy Notice please contact:
Data Protection Officer KM DOG TRAILERS, 55 Whitesides Hill, Portadown, Co Armagh, BT62 3RJ
KMDT – Record of Processing Activities This Record of Processing Activities (Record) describes how KMDT and its subsidiaries and affiliates in the United Kingdom processes personal data.
KMDT recognises that Article 30 of the EU General Data Protection Regulation (GDPR) imposes documentation requirements on controllers and processors of data. This Record is company confidential information but KMDT will provide it to the appropriate supervisory authority on request as required by Article 30. Data Controller Details:
Name: KM DOG TRAILERS, 55 Whitesides Hill, Portadown, Co Armagh, BT62 3RJ
Telephone Number: 07955741858
Website: www.kmdogtrailers.co.uk
Categories of Data Subjects KMDT collects peronal data from the following categories of data subjects:
• KMDT customers or consumers.
• KMDT vendors or suppliers.
KMDT employees and job applicants. Categories of Personal Data KMDT collects the following categories of personal data about customers/consumers:
• Personal details including name and contact information.
• Financial details.
• Payment details.
• Contractual details including the goods and services provided.
KMDT collects the following categories of personal data about employees and job applicants:
• Personal details including name and contact information.
• Date of birth.
• Gender.
• Marital status.
• Beneficiary and emergency contact information.
• Government identification numbers.
• Education and training details.
• Bank account details and payroll information.
• Wage and benefit information.
• Performance information.
• Employment details.
• Special categories of personal data, including data relating to an employee’s:
• Nationality, citizenship;
Health; KMDT collects the following categories of personal data about vendors or suppliers:
• Name and contact information.
• Financial and payment details.
Purposes of Data Processing KMDT collects and processes personal data about customers/consumers for the following purposes:
• Maintaining and enhancing KMDT’s products and services.
• Providing products and services and customer management.
• Account management.
• Direct marketing.
• Supporting network and system security.
• Auditing.
• Detecting and preventing fraud.
• Complying with legal obligations.
KM DOG TRAILERS collects and processes personal data about employees and job applicants for the following purposes:
• Recruitment and selection of employees.
• Personnel management.
• Workplace monitoring.
• Human resources administration including payroll and benefits.
• Complying with legal obligations.
• Education, training, and development activities.
KMDT collects and processes personal data about vendors or suppliers for the following purposes:
• To obtain products and services.
• Vendor administration, order management, and accounts payable.
• Evaluating potential suppliers.
• Categories of Personal Data Recipients
KMDT discloses personal data to the following categories of recipients:
• KMDT parent company, subsidiaries, and affiliated entities, including branches. Only with prior permission from client.
• Business partners.
• Auditors and professional advisors, such as lawyers and consultants.
• Local law enforcement officials.
• Third-party service providers, such as providers of:
• IT system management;
• Information security;
• Pension plan administration
Retention Periods Except as otherwise permitted or required by applicable law or regulation, KMDT only retains personal data for as long as necessary to fulfil the purposes KMDT collected it for, as required to satisfy any legal, accounting, or reporting obligations, or as necessary to resolve disputes.
To determine the appropriate retention period for personal data, KMDT considers the amount, nature, and sensitivity of personal data, the potential risk of harm from unauthorised use or disclosure of personal data, the purposes for processing the personal data, whether the employer can fulfil the purposes of processing by other means, and any applicable legal requirements. KMDT typically retains personal data for the periods set out below, subject to any exceptional circumstances or to comply with laws or regulations that require a specific retention period:
• Information about customers/consumers:
• Personal details including name and contact information: 6 years;
• Location details: 6 years;
• Contractual details including the goods and services provided: 6 years or per the terms of the contract
• Information about employees and job applicants will be held through the duration of employment with KMDT and for 6 years after the end date of employment:
Personal details including name and contact information
• Date of birth
• Gender
• Marital status
• Beneficiary and emergency contact information
• Government identification numbers
• Education and training details
• Bank account details and payroll information
• Wage and benefit information
• Performance information
• Employment details
Special categories of personal data, including information that relates to an employee’s nationality, citizenship and health. Unsuccessful job applicant’s personal data will be held for a maximum of 1 year.
• Information about vendors or suppliers:
• Name and contact information: 6 years;
• Financial and payment details: 6 years.
Technical and Organisational Security Measures KMDT has implemented the following technical and organisational security measures to protect personal data:
• Encryption of personal data.
• Access control and user authentication.
• Employee training on information security.
• Written information security policies and procedures.
Our website address is: https://www.kmdogtrailers.co.uk.